COMMERCIAL GROWING · 200 TRAYS AND UP
Microgreen Farm Software for Commercial Growers.
At 40 trays, tracking is the job. At 400, tracking is the easy part and the thing that costs you money is everything downstream of the harvest: who ordered what, who is driving it, whether the invoice went out, and whether the person you hired can see any of it without asking you. This page is about that second problem, and about what the tray caps on both pricing ladders actually cost.
Ask yourself what actually went wrong last month
Not the tray that failed. The thing that cost you money.
For most operations at this size, the honest list looks like this. An order got filled from memory and was short by two clamshells. An invoice sat unsent for eleven days. The new harvester cut a tray that was promised to a wholesale account because it was the biggest one on the rack. Somebody drove past a stop twice. A humidity spike on Tuesday night showed up as mould on Friday and nobody connected the two.
Count how many of those a better tray tracker would have prevented. The answer is usually none of them. That is the whole point of this page.
The five things that break above 200 trays
1. Everything lives in one head
This is the real ceiling, and it arrives before the rack space does. If the production plan, the client preferences and the delivery route exist only in the owner's memory, then hiring somebody is not a relief, it is a second full-time job of explaining.
Ask the diagnostic question honestly: if you were unreachable for a week, what would actually stop? If the answer is "everything", you do not have a labour problem, you have a documentation problem wearing a labour problem's clothes.
Grower includes 2 team members. Pro includes 10. Seats sound like a billing detail until the first hire, at which point they are the entire difference between delegating and narrating.
2. Orders are not connected to production
At 40 trays you know what every tray is for. At 400 you do not, and neither does anyone else, so trays get cut in the wrong order and shortages surface on delivery morning.
What fixes it is a link in the data: this recurring order is filled by these plantings. Then a struggling tray raises a commercial flag days before harvest, while there is still time to sow again or make a call. Recurring orders, client records and order management start on Grower at $12.99 a month, which carries 50 clients and 200 orders a month.
3. Invoicing lags the delivery
Late invoices are not a tidiness problem, they are a cash-flow problem with a delay fuse. Wholesale buyers pay on cycles, so an invoice sent eleven days late does not arrive eleven days late, it arrives a whole cycle late.
Grown Like A Pro generates the invoice from the order that was actually delivered and syncs it to QuickBooks Online, on Grower and Pro. The step it removes is the one growers dread and therefore postpone: re-typing six lines you already had.
4. The route is driven from memory
Eight to ten stops is where a route ordered by habit starts costing an hour a week in doubling back, and where handing the driving to someone else stops being realistic. GPS delivery route optimization is on Pro at $19.99. The value is less about fuel and more about the route existing outside your head, which is what lets a second person do it.
5. Nobody is watching the room overnight
Bluetooth temperature and humidity sensors are on Grower and Pro, logging against the trays that were in the room at the time. That last clause is what makes the data worth having. A humidity spike on Tuesday means nothing on its own. It means a great deal when it lines up with the three trays that came out mouldy on Friday. Light intensity is measured in PPFD, so "the light is probably fine" becomes a number.
We went from 180 to about 600 trays in fourteen months and the software we outgrew was not the tray tracker. It was me. Everything my two employees needed to know was in my phone or in my head, and both were closed most of the day.
Wholesale grower, two sites, Maryland
The tray cap math, including where we lose
Monthly price on its own is a poor comparison between ladders with different caps. Here is capacity per dollar alongside plain outlay, because both matter and they do not point the same way.
Microgreen Tracker figures below are as published on microgreentracker.com and captured 17 August 2026. Their own pricing page states their paid tiers carry the same feature set and differ only in tray capacity. Per-tray figures are our arithmetic, monthly price divided by the published cap.
| If you run | Grown Like A Pro | Microgreen Tracker, verified 17 Aug 2026 |
|---|---|---|
| 200 trays | Grower $12.99, capacity 200, $0.065 per tray | Pro $19.95, capacity 1,000, $0.020 per tray |
| 1,000 trays | Pro $19.99, no cap | Pro $19.95, capacity 1,000, $0.020 per tray |
| 2,500 trays | Pro $19.99, no cap, $0.008 per tray | Scale $39.95, capacity 2,500, $0.016 per tray |
| Above 2,500 trays | Pro $19.99, unchanged, still no cap | Email them for custom pricing |
Where they win, plainly. Between roughly 200 and 1,000 active trays, their Pro at $19.95 for 1,000 trays is about $0.020 per tray of capacity against $0.065 on our Grower. If capacity per dollar is your only measure, they are ahead across that whole stretch and you should know that before you read anything else here. Our Grower is cheaper on plain monthly outlay at 200 trays, $12.99 against $19.95. Both sentences are true. Pick the one that matches how you actually buy software.
Where the ladders separate. At 2,500 trays their Scale is $39.95 and our Pro is $19.99 with no cap. Above 2,500 their published ladder becomes a conversation and ours does not change. If you are planning a second room, that is worth knowing before you pick a tool you will migrate off.
Prices change on both sides. Verify theirs at their own pricing page before deciding anything. We keep the full head-to-head with screenshots and the bands where we lose on a separate page, and if you want the multi-vendor version rather than this operational one, that is here.
What Pro includes at $19.99
Concretely, since "unlimited" on its own is a marketing word.
- No cap on active trays, sprout jars, clients, orders or farms.
- Multi-farm management. Each site keeps its own racks, trays and schedule while clients, orders and reporting stay consolidated.
- 10 team members, with task creation and assignment.
- GPS delivery route optimization.
- Harvest forecasting at 7 and 14 days, plus inventory forecasting, so you know what you can promise before you promise it.
- Advanced analytics: profit margin analysis, waste tracking, seasonal trend analysis, email engagement, cleaning analytics.
- Quality verification and inspection, quarantine management and repair queue tracking, which matter to anyone holding a certification.
- Everything on Grower: invoicing, QuickBooks Online sync, client email and SMS with open rates, message templates, Bluetooth sensors, CSV export, recurring orders, tray cleaning tracking with QR and timestamps.
Three limits worth stating rather than burying. Glappy, the in-app AI assistant, is capped at 100 questions a day on Pro, 30 on Grower and 10 on Solo. It is not unlimited on any plan. There is a native Android app on Google Play plus the web app, and no iOS app yet, since it is in App Store review. And our crop library is 68 microgreen crop profiles, which is smaller than Microgreen Tracker's published 80 crops and 284 varieties, so if you grow something unusual, check their list first.
The migration question nobody asks until it hurts
Before you commit at this size, ask a different question than the feature list invites.
What happens to two years of production history if I need to leave?
CSV export is on Solo, Grower and Pro in Grown Like A Pro, and on every paid tier with Microgreen Tracker. Check it works before you need it. A commercial operation's yield history, cost per tray and client purchase records are the most valuable data the business produces, and the moment to discover you cannot get them out is not the moment you want to leave.
Who this is not for
If you are running 60 trays with no employees and no wholesale accounts, Pro is money you do not need to spend. Grower at $12.99 covers 200 active trays, 50 clients and the full selling toolkit. Solo at $3.00 covers 25 trays and is a growing app rather than a selling one. The Free plan covers 8 trays and 8 sprout jars with no card and no expiry.
Buy the tier that matches the thing that is currently breaking. Buying ahead of the break is how software ends up unused and resented.
Try Pro for 30 days on an annual plan →The 30-day trial applies to annual plans only. A card is collected when it starts, nothing is charged until day 30, and cancelling before day 30 costs nothing. The free plan is a separate offer and takes no card at all.
Frequently asked questions
What software do commercial microgreen farms use?
Most run some combination of a tray tracker, a spreadsheet, an accounting package and a phone. That works to roughly 100 trays and then starts leaking, because the pieces do not talk to each other and nobody but the owner can read all four. What a commercial operation actually needs in one place is production tracking, client records, recurring orders, invoicing that reaches the accounting system, delivery routing, environment monitoring and more than one login. Grown Like A Pro covers all of that from the Grower plan at $12.99 a month, with the caps removed on Pro at $19.99.
Is there microgreen software with unlimited trays?
Grown Like A Pro's Pro plan is $19.99 a month or $199.99 a year with no cap on active trays, sprout jars, clients, orders or farms. For comparison, Microgreen Tracker's published ladder tops out at 1,000 active trays on their Pro tier at $19.95 a month and 2,500 on their Scale tier at $39.95, above which their page asks you to email for custom pricing. Their figures were verified 17 August 2026 against their published pricing page and prices change, so check before you buy.
How many team members can use microgreen farm software?
In Grown Like A Pro, the Grower plan at $12.99 a month includes 2 team members and Pro at $19.99 includes 10. Team seats matter more than growers expect, because the first hire is usually a harvester or a driver, and both need to see the schedule without the owner reading it to them over the phone. A farm where the production plan exists only in the owner's head has a hard ceiling on hiring, regardless of how much rack space it has.
At what tray count does a microgreen farm need real software?
There is no universal number, but the pattern is consistent: the break is caused by the second person and the first standing order, not by tray count on its own. A single grower with 300 trays of one variety on one rotation copes fine with a whiteboard. A grower with 80 trays across nine varieties, five wholesale accounts and a part-time employee usually does not. Count commitments and people, not trays.
Which is cheaper for a commercial microgreen farm?
It depends where you sit on the ladder and we will not pretend otherwise. Between roughly 200 and 1,000 active trays, Microgreen Tracker's Pro at $19.95 for 1,000 trays is about $0.020 per tray of capacity against $0.065 on our Grower, so on capacity per dollar they are the better buy through that whole stretch. At 2,500 trays their Scale is $39.95 against our Pro at $19.99 with no cap, and above 2,500 their published ladder ends in a custom quote while ours does not change. Competitor figures verified 17 August 2026.
Does microgreen farm software handle delivery routes?
Grown Like A Pro includes GPS delivery route optimization on the Pro plan at $19.99 a month. It orders the day's drops rather than leaving the driver to work it out from memory at 6am. It becomes worth having at around eight to ten stops, which is the point where a route ordered by habit starts costing an hour a week in doubling back, and where handing the route to someone else becomes realistic.
Can microgreen software monitor grow room temperature and humidity?
Yes. Bluetooth temperature and humidity sensors are included on the Grower and Pro plans, logging against the trays that were in the room at the time. That last part is what makes it useful rather than decorative: a humidity spike on a Tuesday night means nothing on its own, and means a great deal when it lines up with the three trays that came out mouldy on Friday. Grown Like A Pro also measures light intensity in PPFD.
Does Grown Like A Pro have unlimited AI on the Pro plan?
No, and it is worth being precise because it gets described wrongly. Glappy, the in-app AI assistant, is capped per plan: 10 questions a day on Solo, 30 on Grower and 100 on Pro. There is no plan with an unlimited allowance. For a commercial operation 100 a day is a working budget rather than a constraint, but it is a cap and we would rather write it here than let you discover it.
Can one account manage multiple microgreen farm sites?
Multi-farm management is on the Pro plan at $19.99 a month, with no cap on the number of farms. Each site keeps its own racks, trays and production schedule while clients, orders and reporting stay consolidated, which is the arrangement most second-site operators want: separate production, one commercial view. The Free, Solo and Grower plans are single-farm.
The bottom line
The tray cap is the number on the pricing page, and it is almost never the number that decides whether the software works for you. Team seats, order-to-tray links, invoicing that lands in your accounting system and a route somebody else can drive are what a commercial operation actually runs on.
Work out which of the five failures above happened to you last month. Buy the tier that fixes that one. Then check the export works, before you need it.